10 Admin Tasks You Can Hand Over to Your WhatsApp AI Agent

Admin Slows You Down AI Speeds You Up

Admin tasks aren’t hard — they’re just constant.

That’s where a WhatsApp AI agent makes the difference. Instead of bouncing between apps or forgetting details, you just send a message and let your assistant handle it.

Here are 10 admin tasks you can automate right now using Unify.

1. Setting Reminders with Natural Language

You don’t need to open a calendar or set timers. Just type or say:

“Remind me to call Jamie at 2pm tomorrow.”

Your AI agent understands it and sends a calendar invite to your email — done.

2. Creating To-Do Lists on the Go

As thoughts come in, just send them:

“Add: send new deck to the client.”
“Add: order new business cards.”

Your agent compiles these into an organised list you can refer back to any time.

3. Reading and Summarising Documents

Forward a PDF or email and ask:

“Summarise this and highlight any key dates.”

Your agent returns the main points in seconds — so you don’t waste time scanning.

4. Scheduling Meetings

Just message:

“Book a 30-min meeting with Sarah next week.”

If your team is connected through Unify, the agent checks your shared calendars, finds a time, and sends invites automatically.

5. Sending Follow-Up Messages

Ask:

“Follow up with Thomas on that proposal next Monday.”

Your agent sets a reminder and even drafts a message for you when the time comes.

6. Sharing Tasks with Colleagues

Say:

“Let Jamie know we need the updated pricing sheet by Friday.”

Your AI agent messages them directly or adds it to a shared WhatsApp thread.

7. Extracting Dates and Events from Emails

Forward a long school or work email. The agent picks out key info like:

• Event names
• Deadlines
• Meeting times

And turns them into reminders or invites.

8. Logging Notes from Voice Messages

Too busy to type? Just send a voice note.

The AI listens, transcribes, and stores the information — adding any tasks to your to-do list.

9. Setting Daily Routines

You can tell your agent:

“Every Friday, remind me to submit the report at 3pm.”

It handles recurring reminders with no app setup required.

10. Searching Documents to Answer Questions

Ask:

“What’s the maternity leave policy in our handbook?”
“How many days off do we get per year?”

If you’ve uploaded your company files, your agent finds and returns the exact answer.

Final Thought

Most admin work isn’t difficult — it’s just distracting. With a WhatsApp AI agent, you can hand off the repetition and focus on what actually matters.

Start by automating just one task today — like a reminder — and watch how quickly your workflow transforms.

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